PTO Meeting Minutes
Hall-Dale Elementary School
October 21, 2013
a. Please sign the Membership Book so if you are attending the meetings you can vote.
b. Principal’s Report:
A few announcements from Mr. Folsom:
Students completed NECAP testing in grades 3-5.
NWEA testing will take place in mid-November. This is usually easier for the kids. It is just two 1 hour blocks. Results help plan programs and instruction.
A school newsletter was sent out today. Call the office or email your child’s teacher if you did not get it.
Assembly tomorrow, Oct 22nd. Scream and Shout. Funded by the PTO. Other character assemblies will continue throughout the year. Each one is put on by a different grade level.
Nov 22nd the 1st trimester ends and progress reports will follow.
Parent-Teacher Conferences are this week.
WATCH D.O.G.S. Presentation. Mr. Folsom showed a 5 minute video about the program. It is aimed at trying to get dads into the school more in a volunteer manner. The program was originally inspired by school violence/shootings.
Mr. Folsom is interested in starting this program here at HDES. The school may plan a night in January where we have food and invite Dads to come and hear more about the program; an informational session. Then there would be communication with teachers about who could use volunteers in the classroom. Monmouth schools have implemented this program.
3. Secretary’s Report – Andrea Abrell
Motion was made to accept the September 2013 Secretary’s report. Motion was seconded and accepted.
4. Treasurer’s Report – Natalie Reis
Motion was made to accept the October 2013 Treasurer’s report. Motion was seconded and accepted.
5. Enrichment- Caroline Eldridge (not present)
The Scream and Shout ($1500) assembly is tomorrow as noted above.
There was a question and discussion around what the Enrichment budget has been in the past. $3000 for the year was the general consensus, and then other things are added in and voted on. LC Bates has been well received in the past but the cost is unclear and there was a grant last year that helped with some of the cost. Last year we paid $650.
Current fundraisers: Fun Pasta fundraiser (ongoing). Hannaford Gift cards –made about $500.
Sugar Rush -130 runners signed up so far. Will need volunteers along the route to direct and hand out water.
Cheryl has done some planning for the read-a-Thon which will happen in February. This will be the big fundraising effort this year. The Masons will donate 2 bicycles per grade, for a boy and girl as prizes. Plus helmets. We hope for this fundraiser to encourage reading in and out of school. If in school reading is allowed we can get 100% participation. And if 100% participation is achieved Mr. Folsom will do something wacky as a prize for the kids. Would like to plan a prize for each class participating. Ideas include pool party at the YMCA, pizza party, ice skating. The Fundraising Committee will continue to work on ideas for this.
7. Business Matters
There was a request by Ms. McGuire for funding for the Monmouth Theater. $650. This presentation would be in the spring, after April vacation. A silent vote was held on funding the Monmouth Theater and was passed.
Motion made to vote on setting the Enrichment budget at $3000. The motion was seconded and approved. See discussion above.
5th grade field trip: The fifth grade usually raises about $2000 to fund their trip to Boston. In an effort to avoid competition between the 5th grade and PTO fundraising a motion was made to include the fifth grade fundraising efforts within the PTO’s fundraising efforts. Their fundraising goes largely toward bus expenses. This cost is going up so parents also need to made aware of this. There was some discussion around what this model of including 5th grade fundraising efforts would look like and the motion was ultimately seconded and accepted.
Mrs. Bezon has a few announcements of upcoming events as well. She got approval for a fundraiser for the Meader Family. Saturday, November 16th a Spaghetti dinner from 5-7pm in the cafeteria. Will need volunteers for this. The civil rights team will also be running a garage sale during the day with donations going to the Meader family. The garage sale needs donations and will be held here at the school, outside if the weather is nice, inside if not.
Amiee Ellis donated books on bucket filling to some of the classes.
There was a great turnout for the Good Shepherd Food bank group. About 20 people. email@example.com email for interest.
9. Happenings by Month
August –Kindergarten welcome books.
September-Open House, Hannaford Gift Card fundraiser
October-FunPasta fundraiser, parent-teacher conferences
November-Sugar Rush, Nov 3rd. Panera Bread Family Night Out fundraiser, Wednesday November 20th 4-8pm. Bake sales during Basketball games Saturday mornings. Sarah Lucas will coordinate.
December-Barnes and Nobel gift wrapping fundraiser, Sunday, December 15th 10am to 8pm.
January-Lost valley Ski night. Basketball bake sales.
February-Read-a-thon and ice skating event.
March-Indoor soccer bake sales.
April-Old Town canoe raffle. School spirit sale.
May-Teacher Appreciation Week.
June-Plan FY 14/15 events. Volunteer recognition.
On-going-Hannaford Gift cards. Outdoor classroom.
10. Adjourn. Next Meeting is Monday November 18th.